Standard Development

1. Proposal initiation and Reference (TS & AMSILE)

Technical secretary will be able to initiate a proposal regarding customers applications as well as internal requirements.

Upon successfully login user will be landed to this dashboard see figure 1.1 (a).

1.1 Proposal Initiation - TS

(a) Click on "Start New Process" to start the process of developing a new Standard.

Figure 1.1(a): Start a process of standard development.

(b) On SPS - Standard proposal and References, Click "Start" to start the process.

Figure 1.1(b): Start the process of standard proposal and reference

(c) Click "Confirm" to confirm and agree performing the activity

Figure 1.1(c): Confirm to initiate standard proposal and reference

(d) i- Fill in all required details for a proposal

Figure 1.1(d)-i: Proposal details

ii-Click on "Add Expected Stages and Time" to add the stage number and month then click "Save" (see figure below)

Figure1(d)-ii:Proposal stages

iii- Click on "Add Reference Materials" to add any materials for reference if any and then click "Save" (see figure below) Figure 1.1(d)- iii: Proposal reference

iv -Click "Save" to save details for proposal; on the new tab appear click "Submit Proposal" or Click "Edit Form" to edit details and save by following the same procedure explained above.

Figure 1 (d)- iv: Submit proposal

1.2 Referencing - AMSILE

On the list of task Amsile will receive the new application requesting for reference. Click on the intended task or click on the "eye" like symbol to open the application. See figure below.

Figure : List of tasks

After opening the application and Click on "Work on Reference" as shown below.

Figure 1(e): Add Reference

Click on OK to confirm working on referencing.

Figure : Confirm to work on reference.

On the appeared window click on "Reference" to add reference as requested on the application details on the summary. Add all required standard references and attachments if any then click "Save", See figure and below.

1) Add reference button Figure : Adding references	2)Fill in reference details Figure : Fill in reference and attachment
c)Attaching file for reference Figure :add attachment to reference	d) Adding and removing of reference and savewh Figure : Add reference and save

After filling the required reference click on "Submit Reference" to submit or you can click on the "edit form" to edit the filled details then submit. See figure below.

Figure : Submitting reference

1.3 Reference Review - TS

On the task of list TS will click on the application received form Amsile and click on the button "Work on Review Reference" .

Figure :Review reference

Click "OK" to confirm working of reference review as shown on the figure

Figure : Confirm working on reference

On the tab of Reference you can view the details of the reference attached. See figure below.

Figure: Viewing details

If the details filled regarding proposal are relevant user will click approve to agree or return it to Amsile for corrections. see the figure below.

Figure :Reviewing reference

1)Approve Review Figure : Approve reference

2)Return Figure : Return reference

2. Working Program (AMSD & TS)

The program is designed to schedule all standard proposals to be developed within a specific timeframe defined by the scheduler. Only approved proposals will be included in this group for DSD and DG approval. In the system the working program has been named as process scheduler.

2.1 Creating Working program - AMSD

a) Creating Process Schedules - From the list of menus on the left, AMSD should click on "Process Scheduler" as shown on the figure below.

Figure : Accessing process schedules

On the window on the right click on "Create" to create a new process Schedules

Figure : Create new Process Schedules

Fill in all the required details and click "Create" to save.

Figure : Filling Process Schedules details

Upon successfully created the program, Open it by clicking on the intended one or click on the "eye" like symbol from the list of process schedules. See figure below

Figure : List of Process Schedules

b) Adding Items (Proposals) - The options for updating and viewing items will appear as shown on the figure below.

Figure :

1) Update - Click here to update process schedules details and save .

2) Item - Click on item to add and view items in the program, the items here refers standard proposals.

Upon success full click on "Item", the list of proposals will appear (if any) and the button to add other proposals.

Figure : Adding item (proposal)

The window with a form will appear for adding item (proposals)

Figure : Adding item (proposal)

From the list you can select the proposal to be added in the program.

Figure : Selecting proposal

When a proposal is selected, its details will be displayed for AMSD to verify before adding it in the program.

Figure : Proposal details

The list of added proposal will appear as shown below where AMSD can view details for each as well as removing them from the working program. (See figure below)

Figure : List of added proposal in working program

1) View details of proposal

2) Remove proposal from the working program

2.2 Approving Working Program - DSD & DG

After maximum number of items is reached or AMSD willing the group will be closed for DSD and DG approval. After the working program being approved the process of development can proceed as intended.

3. Working Draft - TS

TS in various sectors can access working programs

Figure : List of working program (Process schedules)

In the working program, TS can add proposals belongs to their designated sectors and only view the proposal's added by others with restrictions to remove or amend. For approved proposals, TS can proceed with initiating a working draft.

Figure : List of proposals in working program

3.1 Initiating Working Draft (TS)

a) Accessing the option to initiate working draft

i - From working program click on the intended proposal to develop or click on the "eye" like symbol. The window below will open where user will click on "Develop Standard" (see figure )

Figure : Developing proposed standard

User will be directed to the window with option to initiate working draft click on the button "Initiate Working Draft" as shown on the figure below

Figure : Initiating Working Draft

Click "OK" to confirm initiating a working draft.

Figure : Confirm initiating working draft

ii- From the list of task click the the intended proposal to develop or click on the "eye" like symbol.

On the last stage of "Proposal", click on it (See figure )

Figure : The last stage of standard proposal yet to start its development

On the window appeared user can see the document summary of the proposal, tabs for overview, associated documents (if any) and develop standard. Click on the "Develop standard" tab.

Figure :Develop standard

The window to initiate working draft will appear, click on the button "Initiate Work Draft" (see figure below)

Figure : Initiate working draft

Clock "OK" to confirm initiating a working draft

Figure : Confirm initiating working draft

Upon the confirmation to initiate working draft user will be landed on this page to start the draft of standard development.

Figure : Development of standard draft

3.2 Working Group ( TS)

Upon clicking the "Process" user will see stages of working draft click on "Establish WG" to create a working group stage.

Figure : Establishing working group

Click "Confirm" to confirm establishment of working group see figure below.

Figure : Confirm to create working group

Click "Go To New Process" to start a process for creating working group. see figure below.

Figure : start a new process for working group

User will be re-routed to the window with the stages of establishing working group (see figure below). To add a new member click on "+WG" button.

Figure : Establish working group stages

Fill in required details of a member and click "Save" ( See figure below)

Figure : Adding new member in a working group