Testing

1. Internal Testing

1.1 Reviewing Test Request (Custodian)

User will receive request for testing sent from other division. To access them go to the list of menus on the left and click "Task" then all tasks.

as shown on the figure below.

Figure :Accessing list of task

From the list click the intended one or click on the "eye" like symbol to open it as shown on the figure below.

Figure : List of tasks

Upon successfully opening the request user will see the stage to work on as shown on the arrow 1 on the figure below. Also will see the details of request on summary or request form shown by number 2, as well as office requested for testing (see arrow 3). Then user will click on (4) "Work on Review" to start working on reviewing test request.

Figure :Work on Review

Click "Ok" to confirm working on review as shown below.

Figure :Confirm working on Review

Click on "Approve Review" to approve or "Return" for improvements (See figure below)

Figure :Approve/Return Request

Place a comment (If any) and click "Confirm"

Figure :Confirm approval

1.2 Testing

1.2.1 Initialization and sample registration - Custodian

Initialization of testing is done by custodian

Figure : Initialize working on testing

Click "Ok" to confirm to work on testing

Figure :Confirm working on testing

Click on "Process" to access the

Figure : Accessing

Then click "Initiate Testing" to start a testing process as shown on the figure below

Figure : Initiate testing

Click "Confirm" to confirm initiating testing

Figure : Confirm initiating testing

Click "Go To New Process"

Figure : Start process of testing

User will be landed on the page where will suppose to fill sample registration form according to sample submitted by the applicant. Fill in the required information as shown on the figure below.

Figure : Sample register form

Click "Submit Sample Registration" to submit or click "Edit Form" to edit information then save and submit as shown on the figure below.

Figure :Submit Sample Registration

Click "Ok" to confirm submitting sample register as shown on the figure below.

Figure: Confirm submitting sample register

1.2.2 Reviewing Sample (Head of Lab)

On the list of menus at left click on "Task" then click "Pool" to access new request.

Figure : Accessing tasks

On the list of task click on the intended one or click on "eye" like symbol to open it.

Figure :List of tasks in pool

Click "Work On Review Sample" to start working on sample review as shown on the figure below.

Figure :Work on Review

Click "Ok" to confirm working on sample review

Figure :Confirm working on sample review

User will access a page with the sample information with the review options. User will compare the (1)details of sample in the system and actual submitted sample, then (2) approve if satisfied or (3) Return sample for rectification as shown on the figure below.

Figure :Reviewing Sample

For approving sample put in comment (if any) then click "Confirm Approval" to confirm.

Figure :

1.2.3 Testing

a)Testing assignment (Head of Lab)

For approved sample, head of laboratory will assign task to analyst to perform the testing of samples.

Figure :Assigning task

To assign a work head of lab will:

1)Select user from the list accessed through dropdown menu as shown with arrow.

2) Write instruction or details regarding task assigned (if any)

3) Click "Assign User"

Figure :Assigning task

b) Laboratory Testing (Analyst)

On the list of menu click "Task" then click "Working on" to access list of tasks.

Figure : Accessing tasks

From the list of tasks click on the intended one or click on "eye" like symbol to open the application. see figure below.

Figure : List of tasks

Upon successfully opening the task user will be landed to the page with:

1.Summary - Containing all details about the request.

Figure :Testing

2. Parameter to be tested - Click on the "pen" like symbol to fill in the results of testing. On the popup window, fill in the results against measured parameters as required and click "Save" as shown on the figure below.

Figure :Documenting test result

3. Activity - Documenting any other details and attachment used during testing. Click on the "New" and fill in details. Write description and attach document, then click "Create" to save, as shown on the figure below.

Figure : Add any other activity

4. Click on "Submit Testing" to submit results. Then click on "Confirm Submission" to confirm submission of testing of sample.

Figure :Submitting testing

1.2.4 Review Testing (Test Reviwer - analyst/ head of lab/ technical signatory)

After submission of testing results, the review should be done

From the list of task open the one which is in review stage as shown by the arrow, by clicking it or or click "eye" like symbol. (See figure below)

Figure : List of task

Click on "Work on Review" to start working on it.

Figure :Working on Test Review

Click "Ok" to confirm working on the task.

Figure :Confirm to work on testing

User can see the summary of the task and results from the lab. After reading them and be satisfied can approve the results or click "Return" to return them for improvement.

Figure :Reviewing test results

Click "Confirm" to confirm approving the results.

Figure :Confirm approval

1.2.5. Authorize Test Report (AMT)

AMT

Click on the intended task or click on "eye" like symbol to open it. (See figure below)

Figure :List of task

Click "" to start working on authorization	Click "Ok" to confirm working on authorization of test report.
Figure :Work on authorization	Figure :Confirm working on authorization

AMT can see the summary of testing and its report. If satisfied will click on "Apply Signature" to sign the test report.

Figure :Apply Signature

Click"" to confirm signing the test report.

Figure : Confirm signing test report

The report will appear as shown on the figure below.

Figure :Test report

1.3 Sending Test Report - Custodian

The authorized report will automatically posted to custodian so that to be sent to the recipient office.

1) Custodian can view test report

Figure : Test repost

2)Custodian will click on "proceed" to provide remarks as shown on the figure above.

Figure : Remarks on test report

Fill in the comment then click "Proceed" to save and automatically sent them to the recipient office.

2. Type Testing

2.1 Review Request (Custodian)

Once the client submits a testing request, it will be received by the custodian, who is responsible for directing it to the appropriate laboratory.

To access tasks, select 'Task' from the menu on the left, then click 'Pool' to view tasks that have not yet been worked on.

Figure :accessing tasks

From the list of task click on the intended one or click on the "Eye" like symbol to open it.

Figure :List of tasts

Click on "Work on Review Samples" To review the application.

Figure :Work on review

Click "Ok" To confirm reviewing samples.

Figure :Confirm working on review.

Click "Approve" to approve, or "Return "

Figure : Reviewing sample

2.1.2 Payment

Approve fee

From the list of menus click "Approvals"

Figure : Accessing Tasks for Approval

From the list of tasks click on the intended one or click the "eye" like symbol.

Figure : List of tasks

User will be landed on the page with details of payment

Figure : Fee details

Add comment if any then click "Accept". See figure below.

Figure : Accepting fee

2.2.2 Work on Payment by Accounting office. Click here to access user guide.

2.2 Testing

After payment is successfully being made, testing will be initiated

2.2.1 Initialize Testing (Custodian)

On the stage click "Working on Testing" as shown on the figure below.

Figure : Initializing testing

Click "Ok" to confirm working on testing

Figure : Confirm working on testing

Click "Start Testing" to access the process initiation.

Figure :Start testing

Click on "Testing" as shown below.

Figure : Initiate testing

Click "Confirm" to confirm initiation of the process.

Figure :Confirm to initiate process

Click "Go To New Process" to access process of testing

Figure :Go to new process

On the window appeared with the form, fill in all the required details for sample registration and click "save" to save it. See figure below.

Figure :Sample register form

Click "Submit Sample Registration" to submit form or "Edit Form" to edit details, save then submit.

Figure :Submit form

Click "Ok" to confirm submitting the form.

Figure :Confirm submitting

Click on "Proceed" to

Figure :Proceed with the process

Fill comment if any then click "Proceed" to proceed.

Figure :Proceed

2.2.2 Sample Review (Head of Lab)

From the list of tasks in the pool click on the intended one or click on "eye" like symbol to open it.

Figure :List of tasks

Click on "Work on Review"

Figure : Work on review

Click "Ok" to confirm working on it

Figure : Confirm to work on review

User will be landed on the page as shown below

Figure :Review sample

Here user can:

1)View sample details as shown on the sample register tab

2)Return sample if there is and fault found with them or improvement needed.

3)Approve sample if are meet testing requirement.

Upon clicking on "Approve Review" the window below will popup where user will click "Confirm" to confirm approving samples.( See figure below)

Figure :Confirm approval of sample

2.2.3 Testing assignment (Head of Lab)

On the stage testing user will click on the button "Assign" to assign the testing task to w specific analyst. See figure below.

Figure :Task assignment

On the popup window select the analyst to assign task to, write instruction if any then click "Assign User" as shown on the figure below.

Figure : Task assignment

2.2.4 Testing (Analyst)

Analyst will see the assigned task from the "My Task" and work on it.

Click here to access the User guide.

2.2.5 Review Testing (Test Reviewer - analyst/ head of lab/ technical signatory)

The results of testing will be reviewed by other analyst.

Click here to access user guide.

2.2.6 Authorize Test Report

AMI will view test report and authorize it by signing it.

Click here to access user guide

2.3 Sending Test Report - Custodian

The authorized report will automatically posted to custodian so that to be sent to the recipient office.

Click here to access user guide.

3. Proficiency Testing

3.1 Review Application (PT Coordinator)

After login in successfully, user will click "Task" on the list of menus on left then click "Pool" to access all the tasks that are not yet worked on. See figure below.

Figure :Accessing tasks

From the list of tasks user will click the intended one or click "Eye" like symbol to open it.

Figure :List of tasks in a pool

User will click "" to work on Review

Figure :Working on Review

Click "Ok" to confirm working on review.

Figure :Confirm working on review

User can;

1)Review the application details

2)Return application for improvement if any.

3)Approve application for proceedings.

See figure ebelow.

Figure :Reviewing Application

After clicking approve review, on the popup window click on "Confirm Approval"

Figure :Confirm approving application

Payment

Upon successfully payment made, PT coordinator will proceed with the "Specifying Testing" stage.

On the stage, click on "Work on Specify Testing" as shown on the figure below.

Figure :Confirm wroking on testing specifying

Click "Ok" to confirm

Figure :

Fill in the details by adding a product and click on "Parameter to Test" to add parameters, Then click "Save" to continue.

Figure :specify testing

After saving the testing specification, click "Submit "

Figure :Submit specify testing

Figure :Confirm submitting specify testing

4. Device Calibration

4.2 Calibrating Device

4.2.1 Initiate Calibration

Click "Initiate Calibration" to start the calibration of device as shown on the figure below.

Figure :Initiate calibration

Click "Ok" to confirm initiating calibration.

Figure :Confirm initiating calibration.

5. Parameters Management

5.1 Creating parameters

From the list of menus on the left click "Standard" then click "Office parameter" as shown on the figure below.

Figure:Accessing parameters

From the page with the list of parameter click the button "Create" to add a new parameter. See the figure below.

Figure :List of office parameters

User will be landed on the popup window of the form to be filled with parameters details, fill them as required then click "Create"

Figure :Office parameter form

It is important that user check the box of "Is Testable" and "Active" for parameter to be active used in the lab.

Upon successfully following those steps parameter will be created.

5.2 Editing & Activating Parameter

From the list of parameters, click the intended one to open it. On the page opened click "Update" as shown on the figure below.

Figure :Updating parameter

Edit the details as required, check the box "active" and click "Update" to save. See figure below.

Figure: Activating parameter