Inspection

1. Destination Inspection

1.1 Destination Inspection

1.1.1 Reviewing application (Signatory)

From the list of menus on the left user should click "Task" and then click "Pool" to access all task that are new.

Figure :Accessing Task list

From the list of menus click on the intended application or click on the "eye" like symbol to open the application. See figure below.

Figure :List of tasks

User will click "" to start to work on the application

Figure :Start working on application

Click "Ok" to confirm working on review application.

Figure :Confirm to work review

Before approval, the user can choose to perform preliminary activities such as verifying testing capabilities and requesting standards based on the nature of the product to be imported

Figure :Preliminary activities

a) Checking Standard & Response

i. Check Standard (Signatory)

User will click on the "Process" button on the right, as shown on the figure above.

Then click on the "Check Standard" as shown on the figure below.

Figure :Initializing standard check

Click "" to confirm checking standard

Figure :Confirm Initiating Standard Check

Click "Go To New Process" to open the process of requesting for standard.

Figure :Go to process to request standard

Fill in the required details and click "Save " to save and request

Figure :A form to request standard

Click on "Submit Request" to submit, or Click on the "Edit Form" to edit details save and submit request. See figure below.

Figure :Submitting standard request

ii. Standard Response - AMSILE

From the list of task user will click on the task with the type "Request Standard"

Figure :List of tasks

Click "Work on Response" to fill in the repsonse to the requested standard.

Figure :Work on Response

Click "Ok" to confirm as shown on the figure below.

Figure : Confirm working on response

Fill in the required standard as per provided product and click "" to save.

Figure :Adding standard

For YES on standard presence Figure :Details for standard response

For NO on standard presence Figure : Details for standard response

User can;

1)Remove response

2) Add response

3)Save response as shown on the figure below.

Figure :Submitting response

Click "Submit Response" to submit response or click on "Edit Form" to edit response, then save and submit.

Figure :Submitting response

Click "Ok" to confirm submitting response for standard.

b) Checking Test Capabilities

User will click on the "Check Test Capabilities" button on the right, as shown on the figure above.

User will be landed on the page where will:

1)Fill in the required parameter

2)Click search

3) Results of searched parameters will be returned with the status as shown on the figure below.

Figure :Checking testing capabilities with results

After viewing the results of testing capabilities and standard response, signatory can approve if satisfied or return application for modification. See figure below.

Figure : Review application

Figure :

1.1.2 Payment (Accountant)

Click on "Work on Payment"

Figure :Work on payment

Click "Ok" to confirm working on payment

Figure :Confirm working on payment

Accountant will see the debit advice for the

Figure :

The con

1.1.3 Signature (AMI)

Once payment is completed, the client will receive the initial import permit. The Assistant Manager of Inspection will initiate and sign the permit to make it valid.

On stage signature user will click "" to start working on signature.

Figure :Work signature

Click "Ok" to confirm working on the stage signature.

Figure :Confirm working on stage signature.

From the list of menus on left click on "Task" and then click "Pool" to access the list of task that are noy yet worked on.

Figure :Accessing list of tasks

From the list of task click the intended one or click on the "eye" like symbol to open it. See figure below.

Figure :List of tasks in a pool

AMI will review the issued document, as shown in Figure (1) below. Once satisfied, they will click 'Apply Signature' to sign.(See figure (2) below.

Figure : Signing initial import permit

Then, user will click "" to confirm signing the document

Figure :Confirm signing document

Upon successfully applying signature and confirming the initial import permit will be signed yet valid. See the figure below.

Figure :Signed initial import permit

1.1.4 Inspection

i. Initialization (AMI)

After issuing initial import permit, AMI will initiate inspection of the products imported. From the list of tabs click "Inspection" as shown on the figure below.

Figure : Accessing Inspection

Click on "Initialize Inspection" as shown on the figure below.

Figure: Initiate Inspection

Click "Ok" to confirm initiating inspection as shown below.

Figure :Confirm initiating inspection

Click on "Assign" to assign inspection activity to inspector.

Figure :Assign task

Select the inspector to assign, search by name of the inspector, fill in instruction if any and click "Assign User" to save and automatically assign the task.

Figure :Assigning task

ii. Inspection (Inspector)

Figure :Accessing list of task

From the list of menus on the menus click "Task" then "Pool" to access all tasks that are not yet worked on.

From the list of tasks click on the intended one or click on "eye" like symbol to open it.

Figure : List of tasks

Upon successfully opening a task, user will be landed on the page where multiple activities of inspection can be initiated.

To begin click on "Process" as shown on the figure below.

Figure : Inspection activity processes

Click on "General Goods" to initiate inspection of general good.

Figure : General goods inspection stage

Click "" to confirm working on

Figure : Confirm working on inspection of general goods

After user initiating inspection of general goods process user will be landed on the new process. Here is where user can intiation batch inspection and .

Click "Process" as shown on the figure below.

Figure : Inspection of general goods

Batch Inspection

Click "" to initiate batch inspection

Figure : Initiate batch inspection

Click "Confirm" to confirm initiating batch inspection.

Figure :Confirm initiating batch inspection

Click "Go To New Process" to open stages of batch inspection process

Figure : Go to new process

User will be directed to the page with the inspection form. Fill in required details and click "save" to save information.

Figure :Batch inspection checklist

Click "submit" to submit the form or click "Edit Form" to edit and save, then submit. See figure below.

Figure : Submit form

Click "Ok" to confirm submitting the form. as shown on the figure below.

Figure : Confirm submitting the form

After submitting an inspection the inspection report will be automatically generated as shown on the figure below.

Figure : Inspection report

Sample registration

Click "Sample Register" to initiate sample registering process.

Figure : Sample registration

Click "Confirm" to confirm initiating a process of sample register

Figure : Confirm working on sample register

Click "Go To New Process" to access sample registration process

Figure :Go to new process of sample registration

Fill in the required details regarding the sample collected and click "Save" to submit

Figure :Sample registration form

Click "Submit" to submit sample or click "Edit Form" to edit details in the sample registration form, save and then submit. See figure below.

Figure : Submit form

Click "Ok" to confirm

Figure :Confirm submitting sample register form

Upon successfully submitting the form user will see the report on the next stage "Certificate" as shown on the figure below.

Figure :Sample register report

1.1.5 Inspection report

i. Initiate testing (AMI)

From the list of tabs click on "Request Testing" 1 and then click "Request Testing" 2 as shown on the figure below.

Figure : Request testing

Click "Ok" to confirm working on requesting testing.

Figure :Confirm working on testing

Fill in the required details for test request then click "Save" to submit. See figure below.

Figure :Fill in sample registration

Click "" to submit form or "Edit Form" to edit save then submit

Figure :Submit request

Click "Ok" to confirm

Figure : Confirm to submit

The request will be received at the testing division for testing. Click here for testing user guide.

1.1.6 Permit

i. Batch certificate.

Upon approving the results from lab, AMI will be able to initiate the batch certificate as seen below.

Figure :Initiate batch certificate

1- Click "Batch Certificate" to initiate the process of granting certicifate.

2- Click "Batch Certificate" as shown below.

Figure :Batch certificate

User will fill in the required details as shown below and click "Save" to initiate batch certificate.

Figure : Initiate batch certificate

Click "Submit Initiate" to submit form or click "Edit Form" to edit details, save and submit. See figure below.

Figure :Submit

ii. Issue Batch certificate

Click issue to

Figure :Issue certificate

click "Confirm" to confirm issuing certificate.

Figure :Confirm working on Issuing certificate

User will see the certificate and if satisfied can apply a signature by clicking "Apply signature" as shown on the figure below.

Figure :Apply signature

Upon successfully applied a signature and confirm, the batch certificate will be released as shown on the figure below.

Figure : Batch certificate

3. Wet Cargo

3.1 Reviewing Application

From the list of menus user will click on the pool to access all the task that has not been worked on yet.

From the list of task click the intended one or click "eye" like symbol to open the task as shown on the figure below.

Figure 3.1 (a) :List of figures

Click "Work on Review" to work on the task.

Figure 3.1(b) :Work on the review

Click "Ok" to confirm working on it.

Figure 3.1(c): Confirm working on review

User will be landed on the page where can view and work on the application

Figure 3.1 (d) :Review page

1)View application details.

2)Check for test capability by clicking on the button shown on the figure 3.1(d) 2 above.

Figure 3.1(e):Checking for test capability

3)Return application for improvement.

4)Approve the application by clicking "Approve" as shown on the figure 3.1(d) above.

Then click "Ok" to confirm approving the review. as shown on the figure below.

Figure 3.1(f) :Confirm approving application

3.2 Inspection

3.2.1 Initialization

AMI will assign user for inspection by clicking "Assign"

Figure 3.2 (a):User assignment

Select the user to assign by searching by the username and click "Assign User" as shown on the figure below.

Figure 3.2(b):User assignment

3.2.2 inspection processes (inspection wet cargo)

From the menu "Task" click on "My Task" to open task assigned.

From the task list click the intended "one" or click on "eye" like symbol to open task.

Figure 3.3(c): List of tasks

Click "Inspection" to start the process of inspection.

Figure 3.2(e) :Start inspection

User will see list of processes to be done during inspection as shown below.

Figure 3.2 (f) :

1)Batch Inspection - Click here to open the process of batch inspection.

Then click "Confirm" to confirm starting the process.

Figure 3.2 () :Confirm starting a process

Click "Go To New Process" as shown on the figure below.

Figure 3.2 (): Go to new process

User will be landed on the page with batch inspection form. Fill in the required details and click "Save" as shown on the figure below.

Figure 3.2 (): Batch inspection form

Click "Submit" to submit or click "Edit form" to edit details, save then submit. See figure below.

Figure 3.2(): Submit sample register

Upon successful submission of sample register form, user will see

Figure 3.2 ():

2)Sampling -Click here to register sample collected during inspection (See figure 3.2(f) above.

Then click "Confirm" to start a process

Figure 3.2 ():Confirm initiating sampling process

Click "Go To New Process" to open a new process

Figure 3.2():

User will be landed on the page with sample register form. Fill in the required details and click "Save"

Figure 3.2 ():Sample register form

Click "submit" to submit form or click "Edit Form" to edit details, save then submit as shown on the figure below.

3.3 Review Inspection.

From the task list user will click the intended task and open it.

On the stage "Inspection review" click on "Work on Inspection Review" as shown on the figure below.

Figure 3.3 (a): Work on inspection review

Click "Confirm" to confirm working on review.

Figure 3.3.(b):Confirm working on review

User will be landed on the page as shown below.

Figure 3.3 (b):Reviewing inspection

Here user can view the sample register report as well as batch inspection report. Also the comment for the inspection.

After that user can return inspection report for improvements or approve it for other proceedings.

3.4 Testing

3.4.1 Initiate testing

Click on "Work on Testing"

Figure 3.4 (a): Work on Testing

Click "Ok" to confirm working on testing.

Figure 3.4(b):Confirm working on testing

User will be landed on the page where can check for test capability and initiate testing.

Figure 3.4(c):

Click "testing" to start the new process of testing as shown on the figure above.

On the popup window "Request Testing"

Figure 3.4(e):

Click "Go To New Process" to start the testing process.

Figure 3.4(f):Go to testing process

Fill in the required details and click "Save" to save it. See the figure 3.4(g) below.

Figure 3.4 (g): Test request form